Administrative Assistant

Job Overview

Operating in the Management Consulting & Professional Services sector in the United Arab Emirates, this on-site role supports advisory teams delivering strategic, operational and transformation services to public and private clients. You'll enable high-performing consultants and senior leadership by managing office operations, client logistics and time-critical coordination across multiple projects.

Company Overview

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES CO. is a management consulting and professional services firm based in Dubai, UAE. They provide strategic, operational, and transformation services to both public and private sector clients.

Quick Details

• Salary Range: AED 3,500.00 - AED 4,500.00/mo
• Job Type: Full-time
• Qualifications: Diploma / Higher Diploma
• Experience: Entry level

Key Responsibilities

• Manage executive calendars, schedule meetings, coordinate conference rooms and handle complex travel arrangements and itineraries for consultants and senior staff.
• Prepare, format and maintain client-facing documents, presentations and reports; ensure version control and adherence to branding and confidentiality standards.
• Coordinate meeting logistics including agenda distribution, minute taking, follow-up actions and virtual meeting setup (Teams/Zoom).
• Process invoices, vendor communications and basic expense reporting; support purchase requests and office supply procurement.
• Serve as first point of contact for clients and internal teams: manage phone reception, incoming correspondence and visitor coordination.
• Maintain filing systems (electronic and physical), support onboarding logistics for new hires and assist with ad-hoc administrative projects to improve office efficiency.

Requirements

• Must-Have: Microsoft Excel, Microsoft Word, Microsoft Outlook, Google Workspace, Calendar Management, Document Management Systems
• Preferred: Concur, SAP (ERP), Salesforce (basic CRM)
• Qualifications: Post-secondary certificate or diploma in office administration, business administration or related field preferred.
• Prior experience supporting senior executives or consulting teams in a fast-paced, client-facing environment in the UAE is an advantage.
• Professional, discreet approach with strong organisation, time-management and cross-cultural workplace awareness.
• Proficiency in English; Arabic language skills are an asset.

Benefits

• On-site, collaborative consultancy environment with exposure to senior stakeholders and diverse client projects.
• Opportunities for professional development and skills training aligned with consulting operations.
• Competitive local benefits package and supportive team culture focused on delivery excellence.