Executive Office Assistant

Job Overview

We are seeking a professional and highly organised Receptionist/Office Assistant to support daily office operations and provide exceptional front-desk service. Acting as the first point of contact for employees, visitors, and vendors, you will ensure a welcoming office environment while handling administrative tasks that keep the workplace running smoothly. This role is ideal for someone proactive, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Company Overview

Forsyth Barnes is a staffing and recruiting company based in Dubai, United Arab Emirates, specializing in connecting talented professionals with leading organizations.

Quick Details

Salary Range: Market Competitive
Job Type: Full-time
Qualifications: Diploma / Higher Diploma
Experience: 1-3 years

Key Responsibilities

Greet and assist all visitors in a professional and friendly manner.
Manage incoming calls, emails, and general correspondence.
Maintain the office environment, including stationery orders, vendor liaison, and coordinating repairs.
Support health & safety compliance and uphold office policies and procedures.
Coordinate meetings, events, and team activities (onsite and offsite).
Oversee the visitor process, including ID capture and visitor registration.

Requirements

1–3 years’ experience in office administration, reception, or similar roles.
Strong organisational and multitasking abilities, with the ability to work in a fast-paced environment.
Excellent verbal and written communication skills.
Proficiency in MS Office (Word, Excel, Outlook).
High attention to detail, reliability, and a proactive approach.
Flexible and adaptable, comfortable supporting both admin and front-desk responsibilities.